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Case Study

ZonMw

ZonMw required a system to significantly upgrade their grant processes at a moment when they increased the number of grant schemes managed. ZonMw chose AIMS because of our profound understanding of grant management. Our teams’ experience and expertise has supported ZonMw throughout their transformational grant journey.
Country
Netherlands
Contract Start Date
May 2018
Users
3000+

ZonMw (The Netherlands Organisation for Health Research and Development) is a national organisation that promotes quality and innovation in the field of health research and health care. It is a public sector funded research organisation, with annual grantmaking over €250m.

Much of ZonMw’s work involves the design, execution and evaluation of national programmes. It contributes to the initiation and implementation of the national policy cycle and is responsible for distributing a proportion of the resources available for health research and development. Solving health problems increasingly means working together at a European and global level. ZonMw has an influence on international research and development programming, takes an active part in international networks, and enables Dutch researchers to participate in collaborative international projects. 


ZonMw chose AIMS in 2018, after two years of diligent investigation, as their online grantmaking system for end-to-end grant management.

person looking through a microscope
  • AIMS supports the delivery of ZonMw’s wide strategic objectives whilst providing an efficient mechanism to manage day-to-day tasks.
  • AIMS fully integrated within ZonMw’s existing architecture, and continues to be flexible enough to adapt to the changing needs of ZonMw’s grantmaking.
  • AIMS has allowed the grantmaking team to modernise their operations, and aids greater engagement with their stakeholder communities.

The challenge

ZonMw required a system to significantly upgrade their grant processes. With an increase in the number of grant schemes they run, and a related significant increase in the amount of applications they receive, ZonMw set out to find and implement a web-based grant management system for end-to-end management of all grant schemes.

It was key that their grant management system included the administration of the full grant lifecycles to fully automate the relevant processes. This would also allow the standardisation of administration and tracking of these processes, whilst improving efficiency and governance. They wanted a complete off-the-shelf grant management solution that would allow internal and external stakeholders to apply for grants, assess and approve or reject applications, track project progress and generate reports to analyse overall trends and grant utilisation.  

The solution

ZonMw chose our product AIMS because of our profound understanding of grant management. Our teams’ experience and expertise has supported ZonMw throughout their transformational grant journey, and we continue to work as an active partner in their grants management. 2022 will see more standardisation in grantmaking procedures and processes, due to the growth the organisation has experienced in recent years. In addition, Covid-19 has provided a new challenge of a different model of home / office working. This, alongside continued growth, provides an important spearhead for business operations. AIMS is integral to their plans.

AIMS was chosen as the new grant intelligence system across the whole organisation. It supports the delivery of ZonMw’s wide strategic objectives whilst providing an efficient mechanism to manage day-to-day tasks. AIMS fully integrated within ZonMw’s existing architecture, and continues to be flexible enough to adapt to the changing needs of ZonMw’s grantmaking. AIMS provides a long-term solution for ZonMW, as a partner and with a product that will grow over time.

AIMS is used to create templated application processes, which allows ZonMw to manage hundreds of application schemes. Automating administration and standardising processes has improved efficiency as well as ensuring good governance.

AIMS has allowed the grantmaking team to modernise their operations, and aids greater engagement with their stakeholder communities. In addition, with AIMS ZonMw have successfully enhance their online presence in terms of grant management.  The online end-to-end grant management system of AIMS also upports a change in home / office based working.

Annual report 2020

Number of new orders received from the Ministry of Health, Welfare and Sport: 70
Number of grant rounds opened: 227
Number of project ideas submitted to ZonMw: 3229
Number of times detailed application submitted to ZonMw: 3120
Number of applications granted: 1464
Number of projects started: 1062
Number of ongoing projects: 3896
Number of completed projects: 744

Information taken from ZonMw Annual Report 2020

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