Security and Trust at the Core of AIMS Grant Management
As more organisations turn to digital solutions for managing their funding programmes, confidence in cloud-based systems’ security, reliability, and regulatory compliance has never been more important. At AIMS Software Limited, we understand that trust isn’t earned through promises but through proven practice.
That’s why we’ve built security and risk management into the DNA of our grant management software. From hosting architecture to access controls and compliance frameworks, every element of AIMS is designed to protect your data, meet your governance obligations, and adapt to the evolving threat landscape.
Certified to Internationally Recognised Standards
We’re proud to hold two key security certifications.
ISO/IEC 27001:2022 – the leading global standard for information security management systems (ISMS), covering not just technology, but also people, processes, and governance.
Cyber Essentials Plus – an independently audited UK government-backed certification that verifies robust technical controls are in place, including firewalls, patching, secure configurations, and user access controls.
Together, these certifications demonstrate a mature and continuously managed approach to securing sensitive data, whether held on behalf of funders, applicants, or reviewers.
Designed with European Compliance in Mind
AIMS is used by clients across Europe. Our security model is fully aligned with European public sector expectations. Here’s how our certifications and controls map to key frameworks:
| European Requirement | AIMS Alignment |
| GDPR Article 32 – Security of Processing | ISO 27001 provides robust frameworks for data confidentiality, integrity, and availability. |
| NIS2 Directive (EU cybersecurity directive) | ISO 27001’s focus on risk management, incident response and supplier assurance aligns directly with NIS2 requirements for essential and important entities. |
| National schemes such as Spain’s ENS, Germany’s BSI IT-Grundschutz | ISO 27001 is formally recognised or accepted as a baseline by many national security schemes. |
| Public cloud assurance (e.g., France’s SecNumCloud) | While not directly certified under these national schemes, AIMS’ infrastructure design and practices meet many of the core expectations of secure cloud hosting. |
Robust Hosting, Access Control, and Monitoring
Our hosting is delivered on Oracle Cloud Infrastructure’s Gen2 platform in European data centres. AIMS Software retains full control of all firewalls, application servers, databases, and user access.
Key features include:
- Multi-Factor Authentication (MFA) on all access points
- Client-dedicated environments – no shared databases or platforms
- Encryption of data at rest and in transit
- Independent annual penetration testing and regular internal vulnerability scans
- Auditable role-based access controls with segregation of duties
- Proactive patching and key management in line with ISO controls
We do not rely on third-party single sign-on (SSO) or autonomous platform services that could introduce additional risk. Instead, our configuration prioritises transparency and control, with all components monitored by our internal security and infrastructure teams.
Built for Resilience and Scalability
Security is not a static goal—it’s a continual process of adaptation, learning, and improvement. Our ISO 27001 certification is not just a badge; it’s a commitment to:
- Regular security reviews and internal audits
- Documented incident response and disaster recovery plans
- Formal risk assessments and mitigation strategies
- Third-party supplier vetting and monitoring
- Ongoing training for staff and administrators
Whether you’re managing a small grant scheme or a national funding programme, you can be confident that AIMS offers not just the flexibility you need, but the protection you require.
Trust, Transparency, and Confidence
We believe in open, collaborative relationships with our clients. That means full visibility into how your system is hosted, how data is protected, and how risks are managed, backed by independently audited standards.
If you’d like to learn more about how AIMS’ security framework maps to your internal requirements or national standards, we’re happy to provide further documentation or walk you through our controls in detail.
In a world of increasing cyber threats and compliance complexity, AIMS gives you the confidence to focus on what matters: delivering funding where it’s needed most.
Read more about how we manage your data and security
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Digital Sovereignty in Grant Management: Why Control, Resilience and Deployment Choice Matter
Digital sovereignty in grant management is becoming a critical priority for public sector and research organisations. As requirements around data control, security, and deployment flexibility increase, grantmakers must ensure their systems can meet evolving regulatory and operational demands.
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Grant Management Software: A Practical Checklist for Organisations
Learn how grant management software can improve funding tracking, reduce admin, and ensure compliance with this practical checklist for organisations.
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One Platform, Many Programmes: Scaling Multi-Agency Grant Administration with a Single Grant Management System
How can multiple agencies collaborate effectively when managing shared funding programmes? This article explores how a multi-agency grant management platform can centralise applications, evaluations, reporting and oversight, enabling organisations to coordinate funding programmes more efficiently and transparently.
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Grants in a Corporate ERP Transformation: Five Architecture Considerations Before You Decide
ERP transformation programmes are reshaping corporate systems across finance, HR and operations. This article explores five key architectural considerations when integrating grant administration into an ERP-led environment, and how organisations can avoid embedding long-term complexity into their funding systems.
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What is grant management software?
Grant management software is used by grant makers and administrators to help manage grants, funding, accreditation, corporate giving, scholarships and other awards programmes.
Grant management software cuts down on administration time for grant makers, ensures transparency and accountability in grant giving, and allows funders to measure the impact of their grant giving by providing simple access to data.
If you are at the beginning of your journey to find the right software solution, you may feel that you don’t know the right questions to ask. Feel free to get in touch to find out what you should be asking a prospective grant management software supplier.
Let us help you get what you need.
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Whole-of-Government Grant Management: Three Shared Service Models That Work
Across government, grant management is under pressure from every direction: rising demand, tighter assurance requirements, higher expectations of transparency, and the practical challenge of running dozens (sometimes hundreds) of schemes across departments, agencies and arm’s-length bodies. A common theme sits underneath most of these challenges: fragmentation. The Problem: Why Public Sector Grant Management Is Fragmented The […]
